Privacy Policy

Last updated: 04 January 2026

At Human Sphere OÜ, your privacy, trust, and sense of safety are deeply important to me. This privacy policy explains what personal information I collect, how and why it is used, how it is protected, and what rights you have in relation to your data.

1. Data Controller

The data controller responsible for processing personal data is: Human Sphere OÜ.

2. Information I Collect

I may collect the following personal information:

  • Name – to communicate with you personally and manage bookings or registrations

  • Email address – to respond to your messages, send confirmations, updates, or newsletters (if you have subscribed)

  • Phone number – to confirm bookings or contact you quickly if changes are needed

  • Information you voluntarily share through contact forms, newsletter sign-ups, booking requests, sessions, workshops, or events

  • Basic website analytics data to understand how the website is used and improve the user experience

I only collect personal data that is relevant and necessary for the services I offer.

3. How I Use Your Information

I process personal data based on one or more of the following legal grounds, in accordance with the General Data Protection Regulation (GDPR):

  • Your consent (for newsletters, contact forms, and voluntary communication)

  • Performance of a contract or pre-contractual steps (such as bookings, sessions, workshops, or events)

  • Legal obligation (for example, accounting and financial record-keeping, where applicable)

  • Legitimate interest (such as improving my website, services, and communication, while respecting your rights and freedoms)

4. How I Use Your Information

Your personal data is used for the following purposes:

  • To respond to your inquiries and requests

  • To manage bookings, sessions, workshops, or event registrations

  • To communicate with you about services you have requested

  • To send newsletters, updates, or invitations if you have subscribed

  • To improve my website, services, and offerings

You can unsubscribe from newsletters at any time using the link provided in each email.

5. Sharing of Information

I do not sell your personal data or share it for marketing purposes.

Your data may be shared only in the following cases:

  • With trusted service providers (such as email or analytics tools) who are GDPR-compliant and process data only as necessary

  • When required by law or legal obligation

6. International Data Transfers

Some service providers I use may process personal data outside the European Union or European Economic Area (EU/EEA).

In such cases, appropriate safeguards are applied in accordance with GDPR to ensure your data is protected.

7. Cookies and Analytics

This website may use cookies or similar technologies to improve functionality and user experience.

  • Essential cookies are used to ensure the website works properly

  • Non-essential cookies, such as analytics cookies, are used only with your consent, where required by law

You can manage or disable cookies at any time through your browser settings.

8. Data Retention

I keep your personal data only for as long as it is necessary for the purposes for which it was collected:

  • Contact and communication data – stored while communication is ongoing or relevant

  • Booking and service-related data – retained for the duration of the service relationship and a reasonable period thereafter

  • Newsletter subscription data – stored until you unsubscribe

  • Accounting and financial records – retained for 7 years, as required by Estonian law

You may request deletion of your personal data at any time, unless I am legally required to retain it.

9. Your Rights

You have the right to:

  • Request access to the personal data I hold about you

  • Request correction of inaccurate or incomplete data

  • Request deletion of your personal data

  • Request restriction of processing in certain situations

  • Withdraw consent at any time (without affecting prior lawful processing)

  • Receive your personal data in a structured, commonly used, machine-readable format and transfer it to another service provider

  • Complain to the Estonian supervisory authority

In Estonia, the supervisory authority is the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon).

To exercise your rights, please contact me at emma@humansphere.ee.

10. Automated Decision-Making

I do not use automated decision-making or profiling that produces legal or significant effects.

11. Data Security

I use reasonable technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, alteration, or disclosure.

12. Changes to This Policy

This privacy policy may be updated from time to time to reflect changes in services or legal requirements. I encourage you to review it occasionally to stay informed.

13. Contact

If you have any questions about this privacy policy or how your data is handled, you are always welcome to contact me:

📧 emma@humansphere.ee

Thank you for trusting me with your information. I am committed to handling it with care and integrity.